Whether users have built assessments from scratch, or created a customized version of a district-created assessment, they can share these assessments with other members of the district through the My Assessments page. Note that the district has the ability to control whether the collaboration feature is accessible to its users or not.
Note: Collaborating with other users allows all members of the group to equally share the editing privileges of an assessment. It is possible to accidentally overwrite other members' edits to an assessment, and if one member deletes the assessment it will be deleted for all other group members. Therefore, communication among the collaboration group is strongly encouraged.
SITE ACCESS: TEKS Resource System Components > Assessment Center > Search/Edit Assessments > My Assessments > Options > Collaborate
VIDEO TUTORIALS:
1.) Accessing the Collaboration Feature
2.) Add a New Collaboration Group
3.) Edit an Existing Collaboration Group
4.) Assign a Collaboration Group to an Assessment
Click on the TEKS Resource System Components drop-down in the site's main navigation menu and select the Assessment Center option.
Select the Search/Edit option in the Assessments section of the Assessment Center landing page.
The default view for the Search/Edit Assessments page is My Assessments.
On the My Assessments page, your existing customized assessments will be displayed in the search results table. Use the search filters to locate the desired assessment that you would like to collaborate on, click the Options button associated with it, and select Collaborate.
CREATING A NEW COLLABORATION GROUP
To create a brand new collaboration group, click the New Group button.
Enter a name for the new group in the appropriate box.
Search for fellow users to add as members of the collaboration group. Either type a user's name into the search field to narrow the results, or scroll through the auto-populated list of all possible users. You may add as many individuals as you wish, and you may include any users from across the entire district.
Click the Save button to lock in the new collaboration group. Or, click the Close button to discard the changes.
After saving, all members of the selected group will receive a system-generated email notifying them that they have been added to the group.
ASSIGNING A COLLABORATION GROUP
If you have previously created a collaboration group, you may assign an existing one to this particular assessment by clicking the Select Group drop-down menu and making your selection.
After selecting a group to collaborate with, click the Save Selection button to share editing rights for the assessment. Alternatively, click the Close Window button to discard the proposed changes.
After saving, all members of the selected group will receive a system-generated email notifying them that they have been invited to collaborate on the given assessment. Group members may each locate the assessment on their respective My Assessments pages, or use the direct link to the assessment that is provided in the email.
Any existing assessments that are being collaborated on will have the Shared Items (Collaboration) icon displayed next to the assessment title in the results list.
EDITING AN EXISTING COLLABORATION GROUP
To edit an existing collaboration group, select the desired group from the drop-down menu and click the Edit Group button. You may then change the name of group, add new group members, or remove existing group members (by clicking the X associated with the individual's name). Please be aware that removing any existing members from a collaboration group will terminate their access to all content items and assessments that were shared with the group (not just this one assessment).
Click the Save button to lock in the changes you have made to the collaboration group. Or, click the Close button to discard the changes.
After saving, any new group members that were added will receive a system-generated email notifying them that they have been added to the group and now have access to all content items and assessments that the group has collaborated on in the past. This email is identical to the one that all group members receive when a group is first created (see "New Group" steps above).
To delete an existing collaboration group, click the Delete Group button. Please be aware that deleting a group will terminate the members' access to all content items and assessments that were shared by the group (not just this one assessment).
