Users with the District Content Admin role may review content items submitted by users and either provide feedback or add the items to the District Content collection to publish them for all district users to access and view.
REQUIRED ROLE: District Content Admin
SITE ACCESS: System Management > District Content > District IFD Review or District YAG Review
VIDEO TUTORIALS:
- Reviewing Submitted IFDs and YAGs (Options)
If your district has yet to turn on the Submit for Review feature for IFDs and/or YAGs, please see the IFD & YAG "Submit For Review" Settings support guide.
To review content submitted by users, select the District IFD Review or District YAG Review button, respectively, on the District Content landing page.
All content items that have been submitted for review will be displayed in chronological order in the results section.
To narrow the item results, use the provided search filters and then perform your search. For further details about using the filters, see the associated Search/Edit (Manage) District Content support guide.
Note that the name of the item is displayed in the Title column, the date the item was submitted is in the Submission Date column, and the name of the user that submitted the item is found in the Author column.
To view the content item, click the Options button next to the desired item and select Preview.
Preview shows what the actual content item looks like.
To provide feedback to the content item's author, click the Options button and select Send Feedback.
The email message will be pre-populated with the item author's email address; however, you may add additional recipients by typing their email addresses into the "To:" field with commas separating each one.
Enter the message you would like to send to the author (such as a requested modification to the item) by typing in the Body field.
Click the Send button when you are finished (or click Close to cancel the message). Note that emailing the author of the item will remove the request from the District IFD/YAG Review queue. The author will need to re-submit the item for review (if needed) after making any updates.
To approve the content item and add a copied version of it to the District Content collection (which can be edited, if desired), click the Options button and select Copy to District. Doing so will remove the request from the District IFD/YAG Review queue. Note that any future edits made by the original item author are independent of this new, separate district version. The item will eventually need to be published once you are ready to share it with all district users (see the Making District Content Available to Users support guide).
If you wish to approve and publish the content item immediately, click the Options button and select Copy and Publish. Doing so will add a copied version of the item to the District Content collection and simultaneously publish it for instantaneous access by all basic users throughout the district. This action will also remove the request from the District IFD/YAG Review queue. Again, any future edits made by the original item author are independent of this new, separate district version.
District users can locate published district IFDs and/or YAGs on the Search All Components page (under the TEKS Resource System Components navigation drop-down menu). The View District Content Only filter should be selected, along with any other applicable filter options, before performing the search.
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